Assignment First Portion
For this assignment, you will further enhance your overall Contract and Procurement Plan Key Assignment document by adding in sections for change control, quality control, and overall performance reporting. Addressing these up front adds to the chances of having a successful execution of this project.
Deliverables
The overall project deliverables are as follows:
Update the Key Assignment document title page with the new date and project name.
Update previously completed sections based on instructor feedback.
Complete the new content below, and copy it under the sections in the Key Assignment document called Change Control Process, Quality Control Plan, and Performance Reporting Plan.
New content to be inserted is as follows:
Change Control Process
Describe how a change is submitted and provide a sample change request form.
Identify who has control over the review and approval process for the change.
Discuss how this change is submitted to the vendor for sizing and estimate of the cost.
Quality Control Plan
Identify how the outsourced or procured work will be inspected and verified, and by whom.
Discuss the process if the work is rejected due to noncompliance with requirements.
Performance Reporting Plan
Identify specific reports that will be utilized to track performance of this deliverable and in relation to the whole schedule.
Provide mock-ups of the reports (these can be reports that are generated by Microsoft Project).
Determine how often they should be completed and who will receive the reports.
2nd Portion
In the previous weeks, you selected a project to develop your Contract and Procurement Plan Key Assignment around. In Week 1, you provided compelling documentation on make versus buy, which led to determining a contract type that you would outsource the work with. In Week 2, you developed a detailed statement of work, included it in a formal RFP, and developed the section criteria to select the source the contract would be awarded to. In Week 3, you evaluated all of the risks involved with procuring out this work and determined what the overall management and contract administration processes would be. In Week 4, you implemented processes for change control and quality control to reduce some of the risks identified in Week 3.
At this point, you are planning for procurement closure, which includes attention being given to the legal aspects, rights, and responsibilities as well as all of the closure activities. In the final week, you are also revising the Key Assignment draft document based on feedback from your instructor and peers.
Deliverables
The overall project deliverables are as follows:
Update the Key Assignment document title page with the new date and project name.
Update previously completed sections based on instructor feedback.
Complete the new content below, and copy it under the sections in the Key Assignment document called Project Procurement Legal Rights & Responsibilities and Project Procurement Closeout.
New content to be inserted is as follows:
Project Procurement Legal Rights and Responsibilities;
Discuss the legal aspects involved with contract management and closure.
Discuss the process to be used to handle any outstanding issues, claims, and disputes, such as through an alternative dispute resolution (ADR).
Document what might be terms for contract termination by either the seller or buyer.
Outline rights and responsibilities of both the seller and buyer as they relate to procurement closure.
Project Procurement Closeout;
Determine the acceptance criteria for determining that the project procurement is complete.
Identify the process for obtaining final sign-offs and final payments to close out the contract.
Determine final documentation to be included in the project procurement closure package.
Identify the techniques that will be utilized to elicit lessons learned.
Be sure to update your table of contents before submission.
